Job profile

Support, organise, and lead from behind the scenes.

About Us  

Buckinghamshire Fire & Rescue Service serves a population of more than 800,000 in the Southeast of England. Around 400 Firefighters operate from 19 Fire Stations from the outskirts of London to the South Midlands. We employ around 100 specialist Support Staff, from ICT to Fire Prevention. We are a diverse, welcoming community $ú will you join us?

Find out more about us and our values at: www.bucksfire.gov.uk/join-us/.

Our Service is only as good as its people. When our employees are engaged and supported, our Service thrives. This why we support flexible and hybrid working.

About the Role

The Personal Assistant (PA) plays a vital role in supporting the Strategic Leadership Team (SLT) and Directors by ensuring smooth and efficient administrative operations across the Service.

You will be responsible for:

• Providing confidential administrative and organisational support to Directors and their teams
• Managing diaries, emails, and correspondence, including sensitive and confidential information
• Coordinating internal governance meetings and delivery group processes
• Organising seminars, meetings, and travel arrangements, ensuring all materials are prepared
• Undertaking research and managing ad hoc projects as required
• Liaising with external stakeholders, including government officials and partner agencies
• Supporting communication across the directorate, and ensuring timely follow-up on SLT instructions
• Providing cover for other PA roles and supporting the Executive Assistant to the CFO/DCFO/SLT

About You

We are looking for a highly organised and proactive individual, who thrives in a fast-paced environment, and can handle sensitive information with discretion.

Are you someone who is:

• Confident working independently and taking initiative
• Flexible and adaptable to changing priorities
• An excellent communicator with strong interpersonal skills
• Detail-oriented with exceptional organisational and time management abilities
• Calm under pressure and able to meet tight deadlines
• Skilled in using IT systems and managing administrative processes
• Professional, reliable, and committed to maintaining confidentiality
• A team player who supports colleagues and contributes to a positive working environment
• High levels of integrity, honesty, reliability, and discretion

Experience and Qualifications Required

Essential Requirements

Qualifications:

• Minimum of two GCSEs (or equivalent), including Grade 4 (C) in Maths and English

Experience:

• Proven experience in office administration
• Experience in personal assistant duties

Skills:

• Proficient in IT applications across a wide range of systems
• Strong organisational and time-management skills
• Ability to take minutes and format them appropriately
• Basic numerical skills
• Excellent telephone manner
• Good research and analytical skills

Desirable Criteria

Qualifications:

• NVQ in Business Administration (or equivalent experience)

Experience:

• Significant experience of being a Personal Assistant at Director Level

Knowledge:

• Knowledge of the Fire Service

How to Apply

We are an equal opportunity employer. Applications from people of any colour, race, nationality, ethnic origin, religion, sex, sexual orientation, marital status, or disability are welcome.

If there are any adaptions or adjustments we can make to help you in your application, or with our recruitment process, please contact us via e-mail or telephone.

Everyone who works with us is required to have a DBS check. If you have any queries or concerns regarding this, please contact HR@bucksfire.gov.uk.

For further information about the role, please review the job description.

(Internal applicants please log in using your iTrent Self Service username and password)

Abatement and Protected Pension

If are in receipt of a Firefighter&©spension,before taking up employment with Buckinghamshire & Milton Keynes Fire Authority, you are required to notify Human Resources as Abatement Rules may apply.